I have heard many embarrassing stories … some career damaging … where an iPhone substituted the wrong word for a misspelled word that was not noticed before hitting the SEND button. The obvious advice is to always check all words and punctuation before hitting SEND.
Avoid automating embarrassment
There are a couple helpful options that you may want to consider. One strong recommendation I make is to turn off AUTO-CORRECTION. Go to SETTINGS >> GENERAL >> KEYBOARD >> AUTO-CORRECTION – and select OFF.
Substitution words that are wrong can create a real problem. Unfortunately, Apple does not make it as easy as Microsoft to manage /correct bad substitutions. The iPhone (and other IOS devices) keeps track of your spelling corrections for misspelled words and saves them as substitutions for the next time you make a similar spelling error. Once you use a mistaken substitution it is very difficult to undo the incorrect substitution. Three possible approaches are:
1. Purposely use the misspelling and when the substitutions are offered, select the corrected one (normally not at the top of the list). Doing this repeatedly will eventually convince the IOS system to offer your preferred choice first.
2. Create a keyboard shortcut for frequent words or phrases. I am embarrassed when I misspell one of the words in our book title. You can set up a certain sequence of letters that IOS will use to insert a word or phrase. Go to SETTINGS >> GENERAL >> KEYBOARD >> ADD NEW SHORTCUT. Insert your keyboard shortcut and the word or phrase you want inserted.
For example, I set up a keyboard shortcut “syaodep”. When I type those letters, the phone will insert “Seeing Yourself as Others Do – Authentic Executive Presence at Any Stage of Your Career”. The words will be spelled correctly … and it’s much faster.
3. The most extreme correction is to reset the list of words that IOS has learned from your corrections (the good corrections and the bad corrections). Go to SETTINGS >> GENERAL >> RESET >> RESET KEYBOARD DICTIONARY. At this point you will be back to the settings that come with a new phone.
The most important focus is to send emails that communicate your intent and that professionally represent you to others. Others do notice, care, and form opinions. I hope you avoid the embarrassing ones.